Executive Secretary - Doha, دولة قطر - Aluminum Gulf Ray
وصف
About us
We are
Aluminum Gulf Ray & Qatar Glass Industries is the leading metal cladding & Glass Industries companies
Our work environment includes:
- Aluminum Fabrication and façade
- Glass Industires
You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
- **Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned
**Requirements and skills:
- **Proven experience as executive secretary or similar administrative role (Femal)
Local hiring with immediate join.
Proficient in MS Office and "back-office" software (e.g. ERP)
In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Degree in business administration or relative field
Ability to commute/relocate:
- Doha: Reliably commute or planning to relocate before starting work (required)
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