Executive Secretary - Doha, دولة قطر - Aluminum Gulf Ray

وصف

About us
We are
Aluminum Gulf Ray & Qatar Glass Industries is the leading metal cladding & Glass Industries companies


Our work environment includes:

• Aluminum Fabrication and façade
• Glass Industires

We are looking for a competent Executive Secretary to support high-ranking officials in our company.

You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

**Responsibilities:
- **Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

**Requirements and skills:
- **Proven experience as executive secretary or similar administrative role (Femal)

Local hiring with immediate join.

Proficient in MS Office and "back-office" software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field


Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (required)