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Maricyl Quintana

Maricyl Quintana

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Doha, بَلَدِيَّة اَلدَّوْحَة

اجتماعي


حول Maricyl Quintana:

Senior Buyer  / Executive Assistant

تجربة

 

 

 

 

 

October 2019 – Sept 2022        Fnac Editorial Buyer / Senior Administrative Officer

                                                            Integrated Solution Distributions / Business Solutions

                                                            Darwish Holding

 

  • Responsible in planning, selecting, and purchasing quantities of merchandise that are being sold 

in our store

  • Identify customer preferences, best sellers in the market, and forecasting customer trends in the 
  • Market
  • Evaluating the supplier recommendations according to prices, margins, quality and determine 
  • which will the company benefits
  • Negotiate terms of agreements to achieve the best deal for our  company / stores
  • Ensuring the delivery of the items is timely and complies to the contact of the purchase
  • Monitor stock levels and make plans for buying within the designated budget of the department / 
  • store
  • Creates reports on sales, stock on hand, budgets and customer satisfaction accordingly
  • Maintain trusts relationships with suppliers to promote fair dealing
  • Assist suppliers from Finance to have them paid on a regular basis
  • Create new codes for the newly arrival of merchandise from the suppliers
  • Assist in changing the prices on the system on a regular basis to meet suppliers and customers 
  • goal
  • Classify new items to specific categories to incorporate in our system
  • Responsible to having the HD images of all the products from the supplier to upload in our system 
  • and to be able to supply in our website for E-commerce purposes
  • Responsible in doing the orders from store requirements.
  • Deals with clients reorders of supplies required in their department
  • Prepare Supplier contracts on a Yearly basis for renewal
  • Prepare Debit notes for promos in the stores
  • Responsible in informing the stores / department of price change, uploaded images, new item

creations on the system

  • Process orders and follow up the deliverables, stocks, accounts and logistics
  • Arrange collections of cheques
  • Organizing and maintaining client’s database
  • Responsible in tracking cheques clearance with accounting department
  • Doing invoices, purchase orders for clients
  • Responsible in dealing with store transfer, returns on the system
  • Maintaining sales reports weekly, and monthly
  • Maintain a filing system 
  • Carrying out administrative duties such as filing, typing, copying, binding and scanning
  • Handle sensitive information in a confidential manner
  • Maintaining a well track Supplier contracts / Documents / pertinent documents related to a 
  • Projects
  • Doing government related letters / tender letters and business letters for our clients
  • Filing and organizing documents up to date
  • Ordering office stationeries, inventories of usage of the department
  • Creating manual invoices for clients to collect payments
  • Dealing with Suppliers based on the requirements of the stores for direct orders
  • Multi-tasking in between department in delivering output competency
  • Assisting each and everyone in the department to deliver their efficiency and beating the
  • deadline for submittals of tenders
  • Upload invoice for Qatar Foundation and Sidra for payments

 

 

September 2014 – September 2019                  Personal Assistant to the Director

                                                                                      Darwish Holding, Doha Qatar

                                                

 

  • Maintaining office systems, including data management and filing;
  • Arranging travel, visas and accommodation, hotel and flight bookings of the Director 

             and department under Electronics Business Unit.

  • Take minutes of the meeting or dictation at meetings and to provide general assistance during

            presentations

  • Screens phone calls, inquiries and requests, and handling them when appropriate
  • Meeting and greeting visitors at all levels of seniority
  • Organizing and maintaining diaries and making appointments
  • Dealing with incoming email, and post, often corresponding on behalf of the Executive   

            Director

  • Carrying out background research and presenting findings
  • Producing documents, briefing papers, reports and presentations
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Taking on some of the manager's responsibilities and working more closely with management
  • Deputizing for the manager, making decisions and delegating work to others in the manager's 

absence;

  • Being involved in decision-making processes.
  • Responsible in safekeeping of the EBU files 
  • Disseminates pay slip of the Electronic Business Unit Division
  • Tracks pending issues in each of the division
  • Understand the essential importance of dealing with highly confidential information in a 

             professional and discrete manner

  • Responsible in furnishing payment orders, IOU’s, travel expenses reports
  • Monitors inventory of the Electronic Business Unit department
  • Secures signature approvals from the Director on a daily basis
  • Tracks smooth flow of documents to Assistant General Manager, Financial Director, Accounting
  • Department, Cosmetics & Fragrances Department, Fast Moving Goods Department, Professional 

Electronics Department, Business to Business Department, and Consumer Electronics Department

 

 

December 2011 – February 2013          Executive Secretary of the Director of Operations

                                                                       Burjeel Hospital, Abu Dhabi UAE

 

 

  • Assistant to the Director of Operations
  • Assistant to the Chief Medical Officer
  • Assist Medical Doctors in their needs
  • Responsible in taking minutes, and all administrative function
  • Maintain a detailed record system of all incoming and outgoing correspondences.
  • Handles appointments and meetings of the Director of Operations
  • Maintains all contracts, records, minutes of the meeting folder
  • Keep track of all the important documents needed the office
  • Solves problems in the department
  • Tracks pending items to be delivered in their respective areas
  • Assist HR related function
  • Solves administrative related issues
  • Provide all functions of administrative support including:
  • Dealing with all correspondence (emails and letters), determining and implementing any action
  • required and, where appropriate, replying on behalf of the Director
  • Efficient diary management, including arranging internal and external meetings
  • Maintaining accurate records including running an effective filing system
  • Making travel arrangements - investigating prices, booking tickets, obtaining directions and visas
  • Taking meeting minutes as requested on occasion
  • Maintaining good ongoing communications internally and externally at all level

 

                                                                          

July 2007 – December 2011                   Executive Secretary/Administrative Secretary

                                                                           Al Noor Hospital, Abu Dhabi, UAE

 

 

  • Assistant to Director of Administrator.
  • Assistant to the Hospital Director.
  • Prepares the daily schedule for the Hospital Administrator, Hospital Director, and Management 

             Advisor.

  • Secretary for Administrative Committee, Health Safety Environment Safety and Risk Management   

Committee.

  • Arrange, participates in and implements as directed conferences and committee meetings and 
  • taking minutes of the meetings as required.
  • Prepares memo and all Internal Office Memorandum.
  • Follow-up all pending issues with regards to Maintenance, Purchasing, and all administrative 
  • functions.
  • Understand the essential importance of dealing with highly confidential information in a professional 
  • and discrete manner.
  • Developed a professional, proactive, and responsive attitude and a positive and friendly 

personality 

  • throughout a team player with respect for individual preferences.
  • Possess a catching enthusiasm and a contributor to a positive environment in the daily work.
  • Interprets polices & procedures as established by supervisors.
  • Responsible in taking care of all the Local Purchase Order from the Purchasing Department.
  • Complies data based in research techniques.   
  • Provides authoritative information that tends to establish precedent, and which may commit a unit 
  • to a policy or course of action.
  • Receives all invoices and local purchase order papers for signature and tracks flows of the pertinent 
  • documents.
  • Handling of all phone calls to the department.
  • Maintain a detailed record system of all incoming and outgoing correspondences.
  • Attending Corporate HR meetings and determine client requirements
  • Creating a Project Management calendar
  • Attend client meetings and assist with determination of project requirements
  • Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows 
  •              and preliminary schedules
  • Prepare project organization and communication charts
  • Chair site meetings and distribute minutes to all project team members
  • Track the progress and quality of work being performed by design disciplines/trades
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets and 

expenditures 

  • Effectively and accurately communicate relevant project information to the client and project
  • Ensure clients’ needs are met in a timely and cost-effective manner
  • Review field inspection reports from consultants throughout the lifecycle of the project
  • Issue Contracts, Letters of Intent, Purchase Orders, etc. 
  • Maintain Contract Execution Tracking Log 
  • Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing

is recommended for approval

  • Track & manage contemplated change notices and change orders in the database
  • Prepare substantial completion certificates and ensure all required project close out documents 

are obtained

  • Communicate ideas for improving company processes with a positive and constructive attitude,

and for developing this attitude in others 

  • Keep the Project Manager (PM) and others informed about project status and issues that may 

impact client relations

 

EDUCATIONAL ATTAINMENT

 

Bachelor of Science in Physical Therapy

 

 

REFERENCES ARE AVAILABLE UPON REQUEST

التعليم

CORE EXPERTISE

  • Document Control and Administration
  • Report writing (Excel/ PowerPoint)
  • Procurement & Logistics
  • Supplier relationships thrudigital platform
  • Strong organizational skill
  • Executive / Commercial Support
  • Tendering /Bid Administration &Development
  • Efficient calendar management
  • Client & Employee Relations
  • Schedule Management
  • EmailSystems
  • Filesharing system
  • Report Generation
  • Human Resources Recruitment – MedicalStaff
  • File maintenance
  • Time Management
  • Database Management
  • Coordinating        Conference       calls,                                   zoom meetings
  • EventPlanning

 

SOFTWARE SKILLS

  • MS Office
  • SalesOrder Oracle
  • Purchase Requisition Oracle
  • NewItem Creation Oracle
  • Cloudbased platform
  • Supplier relationships thrudigital platform
  • Salesand Stock reportOracle

 

TRAINING

  • MS Office
  • Oracle Training
  • Procurement Training
  • Personal Assistant Training
  • TimeManagement Training
  • SAP Training
  • Introduction to Quality Training
  • FirstAid Training
  • Health Safety Training in Hospital
  • BasicArabic Training


 

المحترفون الذين يتنافسون مع Maricyl

محترفون من نفس قطاع إداري مثل Maricyl Quintana

محترفون من قطاعات مختلفة بالقرب من Doha, بَلَدِيَّة اَلدَّوْحَة

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