MOHAMMAD ABID HUSSAIN

14 Years of Experience as a Document controller

(1) Job Profile: 

              Designation                :  Document Controller 

                Organization              :  QBS CONSTRUCTION 

 Duration                     : 24 March 2018 (Still Present)          Location                      :  Doha (Qatar) 

Document Controller 

• Maintain record and control the engineering library of relevant procedures codes & standards, specification and reference documents contract documents within the document control area. 
• ERP (Enterprise resource planning). 
• ISO 9001 standard documentation system. 
• ACONEX (Web based) documentation system 
• Perform document control & Quality Management System (QMS). 
• Maintain procedures for maintaining documents and change control of document. 
• Responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures. 
• Maintain registers of all receipts and issues or submissions of documents and correspondence. 
• Register, log, distribute, track, issue, maintain and control office and site project document. 
• Updating the various Project External and Internal NCR Log Register and also maintaining the Hard copy & Soft copy. 
• Supports audits for Quality Assurance, internal technical reviews, client reviews and ISO Standard Audit. 
• Coordinate all activities related to the Document Controller Procedure, including technical document. Input document data into the standard registers ensuring that the information is accurate and up to date. 
• Record of Material Submittals, Sample Submittals, Document of Civil, Progress Reports and etc. 
• To file all project document project wise, date wise, subject wise, sender wise with sequence. 
• Receiving, dispatching and filing of all technical and non-technical documents in and out of the office. 
• Maintain the full flow / control of documents as per ISO standard. 
• Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner. 
• Speed-up documents preparation, creation to records, and information retrieval while maintaining the accuracy and traceability of each documents stage. 
• Impressive organization of records that was became a pattern for most of the staff which also captured the attention of ISO external auditors. 
• Full responsibility of the finished project documents and archive them separately in office store in a highly professional way, as it can be easily recovered in the future. 

Procurement 

• Maintaining All Procurement Document. 
• Ensure the quality and quantity of Material Purchase at site. 
• Create different reports as required by Management. 
• Preparing Purchase order (Local Purchase Order (LPO), Purchase Memorandum (PM), Service Memorandum (SM). 
• Preparing of Comparative Statement of Quotation.
• Negotiating with the vendors for Rate, Delivery & Payment Terms. 
• Procurement of all kind of Material (Civil Mechanical & Electrical). 
• Maintaining records/Database of various categories of approved Supplier. 

(2) Job Profile: 

                 Designation            :  Document Controller 

                 Organization          :  AL Jaber Engineering 

    Duration                 :  March 2014 to March 2018 

                 Location                 :  Doha Qatar 

Document Controller 

• EDMS (Electronic Document Management System). 
• Develop and implement processes related to document control and management. 
• Maintaining Construction drawings log and monitoring the schedules and regular updates of drawing racks. 
• Checking quality of documents & Monitoring processes. 
• Teaming up with other documentation groups. 
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. 
• Input document data into the standard registers ensuring that the information is accurate and up to date. 
• Generate the various document control reports as required. 
• Typing of site documents, and follow up of all the site needs 
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable 
• Maintain updated records of all approved documents and drawings and their distribution clearly 
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. 
• Maintain the files and control logs as required by the project. 

PMV Administration 

• Maintaining All PMV Document 
• Coordinate with store keepers for material issued/received from store to sites. 
• Create different reports as required by Management. 
• Ensure items received from supplier on daily basis should be correct (Rate, Quantity) as per Quotation and PO on delivery note. 

Equipment & Vehicle Service Coordination

• Maintaining complete document of Service/repair records
• Arranging schedule for equipment and Vehicle service/repair with service Supervisor/Foreman/Supplier. 
• Analyzing running ratio and prior plan for service as per required weekly/Monthly

Equipment & Vehicle Allocation

• Assign Equipment & Vehicle to site as per their requirement
• Tracing utilization of idle equipment & vehicle.
• Inform concerned sites/projects for maintenance    

 (3) Job Profile: 

                 Designation             :  Document Controller 

                   Organization           : Essar Construction & Engineering Pvt. Ltd

    Duration                  : November 2009 to December 2013 

                   Location                  : Mumbai 

• Maintaining a tracking facility to enable documents to be updated easily. 
• Scanning in all relevant new documents. 
• Checking dispatch documents are accurate. 
• Presentation and filing of documents and drawings. 
• Responsible for maintaining hard copy information. 
• Issuing and distributing controlled copies of information. 
• Managing and maintaining a Meridian Document Control System. 
• Provide advice on procedures of issue and methods in accessing the system. 
• Ensuring all documents are as up to date as possible within electronic filing systems. 

(4) Job Profile 

                Designation                         : Document Controller 

                Organization                       : Larsen & Toubro Ltd

                Period                                  : December 2006 to September 2009 

                Location                               : Mumbai  

• Control and maintain project Record of incoming project documents.   
• Presentation and filing of documents and drawings. 
• Correspondence with various departments for Vendor drawings. 
• Responsible for maintaining hard copy information. 
• Issuing and distributing controlled copies of information. 
• To maintain proper records for all documents whether inside or outside the company. 
• Record keeping of received and sent letters to the various consultants and other contractors. 
• Excellent management, communication, organization and interpersonal skills. 
• Typing of site documents, and follow up of all the site needs  Data Entry of In carry/dispatch/Updating Contracts/ Bill details. 
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable 
• Maintain updated records of all approved documents and drawings and their distribution clearly 

Bachelor of Science in information technology