Rowel Balagtas

HR Assistant

Al Dar Al Jameela for Decor                                                 Street 340, Salwa, Road                                                          Doha- State of Qatar                                                                              July 2022-Present

Duties and Responsibilities:

Recruiting and Hiring Employees 

• Posting of job vacancy advertisement in Indeed. 
• Receiving of job applications, sort and classify based on relevant qualifications. 
• Communicate with the applicants to provide updates on their application.
• Schedule the conduct of preliminary interview for short listed candidates. 
• Hiring of qualified employee. 
• Preparation of job offer.
• Assist and coordinate with the PRO in the issuance of contracts, visa, and processing of QID.
• Open files for new employees, and request all the necessary documents for a complete file.
• Application of paycard/ATM for new employees 
• Search for accommodation of new employees and ensure that the approved requested items needed are provided.
• Prepare pertinent letters, documents, and certifications in accordance with the needs of employees after consulting with management.
• Create and maintain updated filling system that supports information management.
• Perform administrative duties i.e., sorting and replying to emails, preparation of correspondence, and answering phone calls.
• Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
• Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
• Assisting for new Residence Permit, Renewal of Residence Permit, Labour Contract, and other Government transactions.
• Support all internal and external HR-related inquiries or requests
• Maintain and update HR System 
• Keep up-to-date with the latest HR trends and best practices
• Performs duties as assigned
• Process payroll and resolve any payroll errors.
• Maintain confidentiality around sensitive information and terms of agreement.
• Performs other duties as assigned by the General Manager/Managing Director/Company Chairman.

Administrative Assistant / Document Controller/Accounts Assistant

Desert King Group of Companies - Qatar                                                 Street 38, Industrial Area                                                         Doha- State of Qatar                                                                              April 2012-June 2022

Duties and Responsibilities:

• Performs administrative and office support activities which include answering telephone calls and email; preparation of correspondence, ordering supplies and overseeing supply records.
• Assist the Company Chairman in some government transactions.     
• Preparation of documents needed by the Company Chairman in filing court cases against clients.   
• Check documents, scan and photocopy files, and make sure that documentation is stored safely and securely.
• Create and maintain updated filling system that supports information management.
• Filing and archiving relevant documentation.
• Retrieving files when needed.
• Controlling the flow of documents in and out of the company.
• Updating and maintaining document management systems and physical records.
• Maintain confidentiality around sensitive information and terms of agreement.
• Maintaining the security of confidential documents. 
• Arrangement of employee’s air ticket and settlement during annual leave.
• Preparation/computation of end of service gratuity in accordance with Qatar labor law.
• Maintaining and updating supplier information such as qualifications, delivery times, and product ranges.
• Communicate with clients and suppliers for the preparation of Quotation, Purchase Order, and Invoice.
• Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
• Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
• Coordinate with PRO to make sure all business and trade licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.
• Assist in the new/renewal of Residence Permit,   Labour Contract, and other Government transactions.
• Applying and monitoring of the visa quota/status and Qatar Visa Center.
• Assist in determining any issues identified with company’s vehicle registration and renewals.
• Assist in the preparation of payroll thru excel by updating the list and number of employees to be paid within the pay period
• Computation and addition of overtime pay, raises, and other compensation; proper deduction of advance/loans, and unpaid leave, if there’s any.
• Preparation of salary by creating SIF files from the bank website.
• Generate Wages Protection System (WPS).
• Process payroll and resolve any payroll errors.
• Preparation of invoices and Statement of Account using FACTS software.
• Communicate with clients’ account department to resolve any discrepancies or irregularities found in records, statements, or documented transactions.
• Preparation of payment plan/list of suppliers/vendors who are due for payment.
• Preparation of cheques and payment vouchers.
• Posting of cheques release and payment received to the system.
• Troubleshooting of minor computer issues.