Office Assistant - Doha, دولة قطر - Ritaj

Ritaj
Ritaj
شركة تم التحقق منها
Doha, دولة قطر

منذ أسبوع

Aisha Al-Thani

تم النشر بواسطة:

Aisha Al-Thani

مسوّقة للمواهب لبيبي
وصف

Job Title:
Office Assistant


Company:
Ritaj Facility Management


Location:
Doha, Qatar


Job Type:
Full-time


About Ritaj Facility Management:

Ritaj Facility Management is a dynamic and rapidly growing company that specializes in providing top-notch facility management services.

We pride ourselves on delivering innovative solutions to our clients, ensuring their environments are well-maintained and conducive to optimal productivity.

As we continue to expand our operations, we are seeking a highly organized and motivated Office Assistant to join our team.


Job Summary:


Key Responsibilities:


Administrative Support:


  • Maintain and update company records, databases, and filing systems.
  • Prepare and distribute internal and external communications.

Office Organization:


  • Ensure the office is wellorganized and presentable.
  • Manage office supplies, placing orders as needed, and keeping inventory.

Meeting Coordination:


  • Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  • Prepare meeting rooms and necessary materials for presentations.
  • Client and Vendor Interaction:
  • Greet and assist clients, visitors, and vendors in a professional and friendly manner.
  • Support in managing relationships with suppliers and vendors.

Data Entry and Reporting:


  • Accurately enter and update data into various systems.
  • Assist in generating reports and maintaining databases.

Qualifications:


  • High school diploma or equivalent; additional qualifications in Office Administration or related field are a plus.
  • Proven experience as an office assistant or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Detailoriented and able to work independently.

Benefits:


  • Professional development opportunities
  • Positive and collaborative work environment

Job Type:
Permanent


Salary:
QAR3, QAR3,500.00 per month


Application Question(s):

  • How do you prioritize and manage multiple tasks and responsibilities to ensure the efficient functioning of an office environment? Can you provide an example from your previous work experience?
  • Communication is crucial in this role. How do you handle internal and external communication, and can you provide an example of a situation where effective communication was essential to resolve an issue?
  • In the facility management industry, client interaction is common. How would you handle greeting and assisting clients or visitors in a professional and welcoming manner?
  • Tell us about your proficiency with office software, especially the Microsoft Office Suite. How do you utilize these tools to enhance your productivity and support office operations?
  • How do you handle confidential information and sensitive situations in an office setting? Can you provide an example of when you had to exercise discretion and confidentiality in your previous roles?

Education:


  • Bachelor's (required)

Experience:

Office Assistant: 2 years (required)
- working in Qatar: 2 years (required)
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