Project Assistant, Case Management - Doha, دولة قطر - International Organization for Migration

International Organization for Migration
International Organization for Migration
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Doha, دولة قطر

منذ أسبوع

Aisha Al-Thani

تم النشر بواسطة:

Aisha Al-Thani

مسوّقة للمواهب لبيبي
وصف

VACANCY NOTICE


The International Organization for Migration is seeking qualified professionals who have residency permit in Qatar for the following position based in Doha, Qatar.


Vacancy Notice
Number:
QA Re-advertised


Position Title:
Project Assistant (Case Management)


Classification:
General Service, Grade G-4


Type of Appointment:
One-Year Fixed-Term (OYFT)


Duty Station:
Doha, Qatar


Deadline of Applications: 28 March 2023

Number of Positions:12


The United States Refugee Admissions Program (USRAP) operates world-wide with a target of providing resettlement opportunities to 85,000 or more refugees each year.

IOM provides a range of services and support to the USRAP including, but not limited to, case processing, migration health assessments, cultural orientation training, organized transportation and administration of a travel loan and collections program.

Some 1200 multi-disciplinary staff members work in support of the USRAP which has an annual budget in the range of USD 200 million.

The Department of Operations and Emergencies (DOE), specifically the Resettlement and Movement Division (RMM), has the organizational responsibility to provide direction, oversight and guidance to IOM's global support to all resettlement programs.


Context:
Under the overall supervision of the Chief of Mission (COM) in Qatar, and the direct supervision of the Project Officer, Case Management, and in collaboration with relevant units at CAS and regional office (RO) the successful for undertaking and guiding case management activities, with the following duties and responsibilities:

Responsibilities and Accountabilities


1Undertake case management activities in an assigned area or areas, such as file integrity, program access, prescreening, field team, adjudications support, scheduling or pre-departure services.


  • Assist in the efficient and effective management of refugee case files and medical records, including, if assigned, undertaking such duties as creating new case files, distributing case files, filing returned files, keeping accurate and comprehensive track of files through the file tracking system, scanning files and transforming case files into travel packets.
  • Undertake refugee formfill interviews for the purposes of recording biographical information, including, if assigned, accurately completing necessary forms, correctly entering data into the Worldwide Refugee Admissions Program System (WRAPS) and other databases, scanning, photocopying, attaching and filing documents, translating basic documents, and photographing applicants in accordance with established Standard Operating Procedures (SOPs).
  • Assist with the organization and/or scheduling of refugee appointments, including, if assigned, running ad hoc reports, entering data into schedules in WRAPS or another database, updating schedules, issuing notifications, visiting applicants in camps and other locations to relay appointment information, and/or assisting with circuit ride logistics.
  • Assist with the adjudication of refugee case files by providing, if assigned, interpretation during interviews, data entry services, logístical support and assisting with the notification of results to refugee applicants as needed.
  • Update WRAPS with biographical and other sensitive information such as interview dates, US Citizenship and Immigration Services (USCIS) interview and fingerprint results, medical data and resettlement location preferences, and, if assigned, activate processes such as program access verification, security checks or assurances as required.
  • Undertake quality assurance checks of refugee files and case data in WRAPS as directed by Case Management team members or supervisors.
  • Provide regular reports on work being accomplished to the Project Focal Point, Case Management, and/or supervisors and team members.
  • Undertake duty travel as needed to participate in meetings or training.
  • Demonstrate a solid understanding of the USRAP, SOPs and WRAPS, as well as the ability to remain professional, impartial and unbiased during all interactions with refugee applicants and colleagues.
  • Maintain and ensure the confidentiality and integrity of all RSC-related information by implementing control procedures in line with USRAP standards of conduct and data protection rules. Alert the Project Focal Point or RSC management of any non-compliance to SOPs or codes of conduct by RSC staff members.
  • Perform such other duties as may be assigned.

Required Qualifications:


EDUCATION

  • University Bachelor's degree in Social Science or a related field from an accredited academic institution with minimum two years of relevant experience; or
  • Completed Senior High School degree with at least four years of relevant work experience

EXPERIENCE

  • Ability to use own initiative and work under pressure with minimum supervision
  • Excellent computer skills in MS Word, Excel and Inter
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