Admin Coordinator - Doha, دولة قطر - SGS

SGS
SGS
شركة تم التحقق منها
Doha, دولة قطر

منذ 4 أسابيع

Aisha Al-Thani

تم النشر بواسطة:

Aisha Al-Thani

مسوّقة للمواهب لبيبي
وصف

Company Description We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.**
Job Description Travel ,Visa, Accommodation:
  • *
  • To provide administrative support and carry out tasks in co
  • ordination with concerned department / for processing of requests pertaining to employee services, travel bookings, visa coordination, transportation arrangements ,Coordination with PRO
  • Organizing travel and accommodation arrangements for staffs and management.
  • Documentation processing for the buyers and sellers.

Logistics & Procurement:

  • Handling accounts of buyers and sellers.
  • Negotiate price, payments terms and contract /PO clauses.
  • Prepares Purchase Orders / Subcontract Agreement as per approved submission and service requests sent.
  • Order placement and monitoring delivery of material and services and followup until received
  • Preparing quotation, invoices on E-Promise Software
  • Manages the efficient flow of purchase requests to the buyers for action
  • Preparing Work orders, Project main contract agreements, Subcontract agreements, Quotation for getting supplies, Enquiries for new works etc shall be prepared by making well study and by referring different documents by the instruction of the management.
  • Serve as liaison with department managers to ensure a manageable flow of work and communications.
  • Maintains all correspondence in respective client files
  • Establishing, organizing, and supervising the maintenance of department records, ensuring complete accuracy and confidentiality
  • Providing administrative support as needed
  • Manage, monitor inventory and restock general office supplies and stationery to ensure that we do not run out of supplies.
  • The Company reference number is assigned for all Quotations, letters, enquiries, agreements prepared.
  • Dealing with Subcontractors and coordinate them to prepare agreements for different works as per the requirements of ongoing projects in association with the management.
  • Perform other related clerical duties as required or deemed necessary to maintain administration.
  • Accountable for the prequalification of suppliers and subcontractors. Manages the periodic reevaluation of suppliers and sub contractors

Additional Information
Mandatory 5 years relevant experience is required also proven work experience as administrative Assistant, familiarity with office organization and optimization techniques Excellent written and verbal communication skills in English, additional languages will be an advantage, Proficiency in MS Office, Flexible, proactive and team working skills
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