Administrative Assistant - Doha, دولة قطر - Swan Global WLL

Swan Global WLL
Swan Global WLL
شركة تم التحقق منها
Doha, دولة قطر

منذ أسبوع

Aisha Al-Thani

تم النشر بواسطة:

Aisha Al-Thani

مسوّقة للمواهب لبيبي
وصف
Providing daily administrative and operational support to the General Manager and the Technical team.

  • Be the focal point of contact between Management and the clients, stakeholders and other internal departments.
  • Prepare data and maintain detailed reports on ongoing projects and their status.
  • Maintain and update spreadsheets on monthly, quarterly and yearly budget forecasts, collections forecasts and projects onhand.
  • Revise ongoing projects based on monthly WIP and Advanced Billing reports.
  • Prepare, amend and review legal fine print in official memorandums and documents related to the projects.
  • Provide support to employees for issuing and renewal of gatepasses including HIA gate passes, RLIC passes and Kahramaa security passes.
  • Collate and prepare reports on monthly timesheets, working hours and overtime for ongoing projects every month.
  • Monitor recognized and ongoing invoicing against outstanding project costs.
  • Create ASNs on customer ERP portals and submit customer invoices with corresponding PO receipts.
  • Followup and track collections and payments, and update Accounts team on invoice allocation details; and Process supplier/vendor payments.
  • Familiarity with Traverse ERP for operational tasks is an advantage tasks include booking projects, issuing LPOs and invoices, booking costs etc.
  • Request for Bid & Performance Guarantees and Insurance Certificates as per Tender requirements.
  • Prepare monthly GTA tax forms as per template for submission on the portal.
  • Prepare WPS SIF file for monthly salary transfers.
  • Maintain detailed documentation system on employees, employee benefits, ongoing projects and project deadline

Ability to commute/relocate:

  • Doha: Reliably commute or planning to relocate before starting work (required)

Language:


  • English (preferred)
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