Engineering Coordinator - Doha
منذ يومين
وصف الوظيفة
Job Summary
The Engineering Coordinator plays a crucial role in supporting engineering teams by managing administrative tasks, coordinating project activities, and ensuring effective communication across departments.
This position combines organizational expertise with a basic understanding of engineering processes to keep projects on track, well-documented, and aligned with company standards.
ResponsibilitiesProject Coordination:
Assist in planning, scheduling, and monitoring engineering projects to ensure deadlines and milestones are met.
Documentation Management:
Organize and maintain engineering records, such as drawings, specifications, reports, and change orders, ensuring accuracy and accessibility.
Meeting Coordination:
Schedule meetings, prepare agendas, record minutes, and follow up on action items to keep teams aligned.
Communication Liaison:
Serve as a point of contact between engineering teams, other departments, clients, and vendors to facilitate clear and timely communication.
Budget and Resource Tracking:
Support project managers by monitoring budgets, tracking expenses, and managing resource allocation (e.g., materials, equipment, personnel).
Compliance and Standards:
Ensure engineering activities adhere to company policies, industry standards, and regulatory requirements.
Administrative Support:
Perform tasks like preparing reports, processing invoices, and managing correspondence to streamline operations.
Software and Tools Management:
Use and maintain proficiency in tools such as Microsoft Office Suite (Excel, Word, PowerPoint) and engineering software (e.g., AutoCAD, MS Project, or Primavera).
Problem-Solving:
Identify potential project delays or issues and collaborate with team members to resolve them efficiently.
Reporting:
Create and share regular progress reports with stakeholders, highlighting key metrics and updates.
Ensure that all emergency and life safety equipment and systems are inspected, tested and certified per hotel standards or authority having jurisdiction.
Actively participate in energy conservation programs per Wyndham's standards.Review all Guest and Meeting Planner comment cards to ensure that problems are identified and corrected in a timely manner.
Assist with the administration of all vendor contracts controlled by the Engineering Department hotel standards.Assist in developing financial forecasts and actively participate in monthly profit/loss review meetings.
Assist as necessary with special projects and renovations.
Assist in scheduling preventive maintenance tasks.
Requirements And Qualifications
Previous experience in hotel engineering, facilities coordination, or a related administrative role (often 1–3 years; hospitality background preferred).
Strong organizational, administrative, and multitasking skills.
Proficiency in computer systems (e.g., MS Office, hotel maintenance software, email).
Knowledge of basic building systems (HVAC, electrical, plumbing) and safety regulations is advantageous, though not always required for entry-level coordination.
Excellent communication and customer service skills to interact with guests, staff, and vendors.Ability to work under pressure, handle emergencies, and maintain confidentiality.
Education:
High school diploma required; degree in engineering, facilities management, or hospitality often preferred.
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