Senior Gem Administrator - Doha, دولة قطر - TMF Group
وصف
Job no: 565730
Work type:
Full time
Location:
Doha, Qatar
Categories:
Administration, Entity Management
Office Location:
Doha
TMF Fund Services is an independent alternative fund administrator with over two decades of experience in providing an extensive range of services, coupled with a very personal approach.
These include:
Fund Accounting, Investor Services, Portfolio & Managed Account Services, Depositary and Corporate Services.
Purpose
The Senior GEM Administrator is primarily responsible for providing support to clients and TMF Officers & Directors.
As a Senior GEM Administrator, you will be expected to guide clients, Client Liaison Officers and administrators on the day-to-day management of their entities and active structures which require company secretarial and/or corporate governance oversight.
Key responsibilities:
Under the supervision and guidance of the Manager, the Senior GEM Administrator is primarily responsible for ensuring the effective and efficient delivery of TMF's company and trust administration services including:
Client liaison and relationship management
- Build and maintain strong relationships with all clients and their key members of staff;
- Communicate, both internally and externally, on all related company and trust matters and build and enhance relationships with both existing and new client base;
- Respond to related client enquiries within agreed upon time frames and quality and compliance standards;
- Be a primary point of contact for clients and various third parties entity management;
- Arrange for signature and timely return of documents received from clients;
- Liaise with clients to schedule meetings and resolve diary conflicts as required;
- Telephone management and coordination of conference calls; and
- Channelling of communication to appropriate destinations.
Service delivery
- Ensure that new clients have been onboarded effectively and in line with internal policies; and that all outstanding matters is resolved timeously;
- In conjunction with the Manager, define the entity management service delivery standards and provide the required support to all directors and officers in the execution thereof;
- Plan the annual service delivery for the allocated client portfolio;
- Execute and/or ensure that all deliverables are delivered timeously and according to agreed quality standards monthly;
- Define, implement and maintain record keeping processes relating to client information;
- Identify service delivery issues, requirements or areas of underperformance and take the necessary action to resolve; and
- Provide input on how to improve service levels.
_Company administration_
- Incorporate inhouse shelf companies and maintain a suitable stock;
- Coordinate, file take over & system setup of externally registered shelf company(ies);
- Identify and ensure compliance with the latest company legislation applicable to client entities and ensure adherence to best Corporate Governance practices;
- Coordinate all meetings including but not limited to the AGM's, Board meetings, Audit Committee meetings, Social and Ethics Committee meetings, etc., as required;
- Prepare board packs, including attendance register, agenda, etc., as required;
- Prepare and circulate minutes of meetings where required;
- Coordinate and review externally drafted minutes, resolutions, transaction documents, board packs, etc. and ensure timely distribution;
- Attend to the drafting of board and shareholder resolutions as required;
- Submit, communicate and monitor all required QFC/MoCI documentations, including, but not limited to, annual returns and company changes;
- Upkeep and maintain company statutory records, both electronic and hardcopy (where required);
- Prepare and facilitate company secretarial audits;
- Prepare register of all client transaction documents and maintain appropriate and complete electronic file(s);
- Report on the status of tax and Annual Financial Statement filings;
- Create (if required) and maintain client company letterheads; and
- Draft client requests and/or formal letters on client letterhead as required.
_Trust administration_
- Coordinate the registration process of Trust Deeds with QFC;
- Coordination of trustee meetings, including trustee packs and minutes;
- Where required, compile trustee packs;
- Draft the necessary resolutions;
- Upkeep and maintain trust statutory records, both electronic and hardcopy;
- Prepare and facilitate external audits;
- Report on the status of tax and Annual Financial Statement filings;
- Coordinate and review externally drafted minutes, resolutions, transaction documents, trustee packs etc. and ensure timely distribution;
- Create (if required) and maintain trust letterheads; and
- Draft client requests and/or formal letters on trust letterhead
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