- Manage, schedule and arrange appointments, visits, meetings and conferences, company/department events, including any related travel, accommodation and/or venue bookings for office personnel, ensuring that all activities are well coordinated and executed smoothly.
- Support Legal dept with various operational admin tasks such as data base monitoring.
- Greet visitors or callers and handle their inquiries, take messages or direct them to the appropriate persons according to their needs.
- Operate office equipment, such as computers, fax machines, copiers and phone systems and arrange for repairs when equipment malfunctions.
- Use computers for various applications, such as database management or word processing: create, maintain, and enter information into databases.
- Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
- Coordinate and compile information from different sources and present it in a relevant format to enable others to understand and use it; conduct searches to find needed information, using such sources as the Internet and various AI tools.
- Assist the Department personnel in performance of duties, serving as an informational resource to the department with regards to administrative inquiries or problems.
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
- Maintain records in paper files and / or electronic systems including databases to ensure that correct information is available upon request and maintain proper filing for confidential files and records.
- Monitor and review admin budget expenditure and invoice payment for the Department, including expenses and stationery; keep records of collections and disbursements, and ensure accounts are balanced.
- Maintain the supply inventory, including placing orders, arranging delivery, dispensing supplies and handling receipts.
- Handle all purchase requisitions via Milaha i-poc, liaise with procurement department and timely processing of invoices.
- Compliance to all Milaha Health & Safety, Security, Environment and Quality policies, Manuals, Procedures, Laws, Regulations and Standards.
- Perform other job-related duties as assigned.
- Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards.
- Work safely at all times, protecting the health and safety of everyone in the workplace.
- Education & Professional Qualification: Diploma Degree in Secretarial or Office Management or any related field
- Professional Experience: 2-3 years in office administration or an executive secretarial position
- Geographic Experience: Not required
- Computer Skills: Good knowledge of Office, AI tools and web applications
- Language Skills: Business fluent English; Arabic language is an advantage
- Market/Industry/Functional Knowledge: Strong knowledge of administrative and clerical procedures; Strong knowledge of data recording and management methods, tools and related techniques; Good knowledge of Department functions and activities; Good knowledge of Milaha business and operations
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Administrative Assistant - qatar - Qatar Navigation Q.P.S.C
الوصف
Responsibilities-
Administrative Assistant
فقط للأعضاء المسجلين -, -, - Qatar
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Administrative Assistant
فقط للأعضاء المسجلين Doha Metropolitan Area
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Administrative Assistant
دوام كامل فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administration Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administration Assistant
فقط للأعضاء المسجلين Doha
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Administration Assistant
دوام كامل فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Qatar
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Administration Assistant
دوام كامل فقط للأعضاء المسجلين Doha
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Administration Assistant
فقط للأعضاء المسجلين Doha, Doha
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Administrative Assistant
دوام كامل فقط للأعضاء المسجلين Doha
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Administration Assistant
دوام كامل فقط للأعضاء المسجلين Doha
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Administration Assistant
فقط للأعضاء المسجلين Doha
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Administration Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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Administrative Assistant
فقط للأعضاء المسجلين Doha
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administrative assistant
فقط للأعضاء المسجلين Doha