Events & Exhibitions Coordinator - Qatar, دولة قطر - Qatar Airways

وصف

About the role

Qatar Airways are excited to be launching a new opportunity to join our Corporate Communications as an Events and Exhibitions Coordinator.

As an Events and Exhibitions Coordinator, you will be handling administrative and Operational support for the events team throughout the entire lifecycle of corporate events and projects.

As part of your daily responsibilities, you will also:

• Provide logistical and administrative support to the Senior Events and Exhibition Officer.
• Manage all administrative tasks and documentation associated with event planning, including liaising with finance, accounts payable, and procurement.
• Communicate with internal and external stakeholders through the event planning process to discuss and identify event specifications such as scope, format, budget, administrative details, and special requirements.
• Manage assigned event functions with minimum supervision - from preparation and set-up through teardown ensuring adherence to planned format.
• Assist the Senior Event and Exhibition Officer in tracking, and reporting on financial aspects of events.
• Maintain updated records and database of suppliers, including performance records.
• Organize and perform post-event tasks such as meetings, reviewing invoices and bills, following up on payments, and documenting issues, resolutions, and corrective actions.
• Manage promotional materials stock and oversee distribution.

About You

A successful candidate should possess the following experience and qualifications:

• High School Diploma / Vocational Qualification with Minimum 3 years of job-related experience OR Bachelor's Degree or Equivalent with minimum 2 years of job-related experience.
• Excellent command of English language.
• Awareness of the events and conference industry.
• Project Management skills.
• Full understanding of event planning cycles.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Attention to detail.

Preferred qualifications

• Previous work experience in Events, Exhibitions or with and Event Agency.
• Experience in a position related to events/promotions.
• Expertise in planning/organizing
• Negotiation/influencing skills.

Application Guidelines

Employees must submit applications through internal vacancies portal (via GEMS) only.

Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed.

• All internal candidates can only have three active applications at any point in time.
• All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role
• All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process
• If you are Cabin Crew or Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require a NOC to apply for this role.

For clarification or if you experience any problems while uploading your documents, please contact your Admin or HRBS / Recruitment Team for assistance.