Assistant Finance and Admin Manager - Doha, دولة قطر - Al Khebra Driving School

وصف

Finance

• Assist the head of the field office, in administration and finance matters to ensure

an effective management of the financial resources according to the WWF
procedures.

• Ensure the compliance of administration, finance and policies and procedures.
• Ensure payables are managed smoothly and efficiently in accordance with WWF

procedures and with accuracy and completeness. Ensures that all payments are
done in a timely manner,

• Ensure that transactions are processed daily in the system and that they are

accurate and complete.

• Ensure completeness of supporting documentations for payment.
• Invoice coding and data input into Oracle on a daily basis.
• Responsible for petty cash disbursements, replenishment and petty cash count.
• Ensure bank and petty cash transactions are recorded on a daily basis.
• Prepare monthly cashflow control sheets with original documents of all transactions.
• Review field budget activities to ensure cost efficiency.
• Coach and train field staff in all matters regarding financial reports.
• Ensure all transactions are processed and ready in time for month end and quarter end

close as per agreed timetable,

• Review payment vouchers, bank & petty cash control sheets,
• Verify travel expense reports.
• Ensure all procurements comply with competitive 3 quotes bidding.
• Issue, track and reconcile approved travel advances to field office staff; review

advance reconciliation and claims for completeness and accuracy.

• Manage filing/archiving of all AP documents and admin files (including invoices,

payment vouchers, credit memos, expense reports, AP adjustments via AP
Module).

Administrative

• Responsible for vehicle fleet in the field office (regular maintenance and vehicle usage

policies applied).

• Responsible for fixed assets management.
• Take responsibility for the maintenance of all office equipment.
• Prepare and organize local workshops.
• Prepare payment request according to internal procedures of the organization.
• Coordinate and organize field staff travels and Maputo staff travel in the field.
• Responsible for correspondences, preparation of contracts and sending invitations.

Any other related tasks requested by the management.


Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (required)

Experience:

• Manager: 4 years (preferred)