PAPPY MATHUKUTTY SHAJI

My name is Pappy Shaji,  Over16 years of experience in GCC corporate Administrative & Documentation with significant international exposure.  Seek challenging positions in Administration/Document Controller functions where education, gained skills and experience will have a valuable impact

Engineering / Construction

• Working experience in maintenance management system as work orders monitoring, logging scheduling, updating of manpower, equipment history database entry, and various planning related reports generation.
• Design, monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receives, transmittals and requests for information
• Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.
• Maintaining the master document register of the latest drawings on a project and ensure that all recipients are transmitted the drawings they require as soon as new revisions of

Drawings are received.

Performing the digital conversion of the drawings on a project by computer scanning and

distribute to the proper custodian

• Performed difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures 
• Effectively manage relationships and feed back with suppliers/vendors to achieve high service standards.
• Planned and conducted new employee orientation to foster positive attitude toward organizational objectives.
• Independent correspondence with clients / other external agencies for various matters and follow-ups.
• Keep effective document/filing system and have a good working knowledge in ACONEX.
• Responsible for Travel Arrangements of senior personnel/Top management.
• Responsible for Couriers / cargos for Air/Sea freight shipments and related documents for various projects.
• Responsible for price negotiation with Suppliers and ensure the prompt delivery of materials as per Purchase Order terms.
• Maintained respective and effective communications and relationship with management and staff of areas under review.
• Planned, directed, supervised, and coordinated work activities of subordinates and staff relating to employment, compensation, labour relations, and employee relations.

Bachelor of Commerce (B.Com) from Kerala University, India

Working knowledge with Aconex

Hands on Experience in Ms Office & Operating systems