jenelyn Dolores

Skilled professional with more than 8 Years overall experience in the field of Document Control /Administration in Construction Industry and Facility Management, a dynamic hardworking, self-motivated ambitious individual with strong leadership qualities, has a strong desire for career advancement, welcomes new challenges and responsibilities, and communicates effectively at all levels. Has the ability to excel in interpersonal relations and is a strong member of the team seeking a Document Controller position with an opportunity for career progression.

QA/QC Document Controller                                                                         Aug 2021 – Present

Al Darwish Engineering, Doha, Qatar   

• Maintain an organized and up-to-date document control system to ensure that all necessary documentation is easily accessible to all stakeholders.
• Collaborate with QA/QC managers and other team members to ensure that all project documentation is accurate, complete, and in compliance with relevant regulations and standards.
• Review, edit, and format documents to ensure consistency and clarity, and to maintain a professional appearance.
• Preparing Document Submittals for QA/QC Dept. (INR’s, MAR, SAR, MTIN, MIR, ITP, NCR, Quality Alert, Management Plan, Method Statements, Shop drawings, etc,)
• Prepare Project Filing Index, create Register Logs, formulating, maintain updated logs, proper box file classification, sorting, proper archiving,
• Maintaining Log for Incoming subcon/ supplier invoice, proforma, interim payment.
• Uploading all Submittals and correspondence through APMS.
• Day to day updating submittal status through email.
• Coordinates with GEC DC regarding pending documents.
• Maintain an archive of all project documentation, ensuring that it is properly stored and easily accessible for future reference.
• Stay up-to-date on relevant regulations, standards, and industry best practices related to document control and quality assurance/quality control.
• Provide training and support to team members on document control procedures and best practices.  

Document Controller                                                                                   Jan 2020 – Aug 2021

InfraRoad, Doha, Qatar

• Manage and control the company's documentation, ensuring that all documents are organized, accurate, and up-to-date.
• Maintain a central repository for all company documents and records, both hard copy and electronic.
• Ensure that all documents are properly labelled, stored, and archived in accordance with company policies and regulatory requirements.
• Track and monitor the progress of documents through various stages, from creation to approval to distribution.
• Coordinate with internal stakeholders and external partners to ensure that documents are shared and accessed as needed.
• Conduct regular reviews of the document control system to identify areas for improvement and implement appropriate changes.
• Maintain confidentiality and security of sensitive and confidential documents.
• Generate reports and metrics related to document control activities as needed.
• checking of document submittals for compliance with regards to format, content, referring, etc. and advise originator QA/QC manager of discrepancies or error in a timely manner.
• Shop drawing, AS Built, RFI, Material approval, Method Statement, Technical, submittal preparation & uploading in PMIS software & distribution.
• Project daily Report, A/QC daily report, Project weekly report, HSE daily weekly report. Monthly Project Progress Report.

Lead Document Controller                                                                           Mar 2019 - Dec 2019

Al Sarh /ICT Insha, Doha, Qatar           

• Maintain good filing system (hard & soft copy) and arrange in a standard systematic way.
• Educate and train fellow Document controllers to use PMDS, PMIS.       
• Develop and maintain open communications and positive working relationships with all project participants providing advice and support when required.
• Maintain the document control system in compliance with all applicable regulations.
• Entering data and document information into the document management database.
• Distribute project-related copies to internal teams.
• Retrieve files as requested by employees and client.
• Responsible for controlling the numbering, filing & retrieval of electronically stored or hard copy documentation produced by technical or project team in a timely, accurate and efficient manner.
• checking of document submittals for compliance with regards to format, content, referring, etc. and advise originator QA/QC manager of discrepancies or error in a timely manner.
• Shop drawing, AS Built, RFI, Material approval, Method Statement, Technical, submittal preparation & uploading in PMIS software & distribution.
• Project daily Report, A/QC daily report, Project weekly report, HSE daily weekly report. Monthly Project Progress Report.
• Maintaining all register & preparing the submittal for submitting to consultant.
• Make sure that controlled copies of the latest documents and drawings are given to the appropriate staff subcontractor and supplier as applicable.
• Receiving Client instruction, consultant instruction, site instruction and distribution to concerned person.
• Following up with technical engineering dept. subcontractor & consultant regarding the pending documents for more than 3 days (under review by technical, under review by consultant, revised & resubmitted.)
• Receiving & distribution of documents after receiving approved documents from consultant & client.

Document Controller cum Administration Officer                                     Mar 2014 – Feb 2019

Aktor WLL, Doha, Qatar           

• Data entry of incoming & outgoing correspondence and other documents using Aconex system.
• Excellence interpersonal, communications, organizational skills to determine customer requirements and the ability to inspire confidence and trust.
• Performing operational and administrative task, which includes determining priorities, monitoring workflows, analyse issues, prepare reports, and develop guidelines/procedures applicable to the service provided.
• Carry out special assignment for the Project Manager.   
• Manage daily routine activities of Document Control including, emailing, submission, receiving stamping, logging, distribution and archiving of documents for easy tracking and retrieving the (Correspondence, Method statements, SOP’s, Drawings, and other project documents).
• Manpower mobilization, demobilization, appointment, and catering to departmental administrative requirements.
• Managing Office equipment, supplies, handling petty cash, couriers, transport,
• Supervise the daily activities of the office cleaner, driver, and office boy, Organize Company’s events and seminars, responsible of arranging personnel’s lunch food, monthly birthday celebration and other events.
• Liaise with HR for the renewal of MOI passes and Qatar IDs, medical and fingerprint schedules, NOC requests, and bank related requests, leave requests, termination, disciplinary actions, salary concerns and other Admin related concerns.
• Supervise the Admin Team (in the absence of the Sr. Admin Officer) ensuring all tasks are covered in the absence of any member of the team.

Administrative Coordinator                                                                         Oct 2013 – Mar 2014

Qatar National Food Security Programme, Doha, Qatar

• Coordinating, operating systems including ensuring that telephones, computers. 
• Assist Senior Managers for any Admin related concerns.
• Maintain quality customer service by attending to customer queries effectively.
• Dealing with email inquiries, Sorts and distributes mails to each addressee. 
• Scheduling and organizing meetings, preparing agenda and minutes.
• Manpower mobilization, demobilization, appointment, and catering to departmental administrative requirements Collaborate with other administrative staff or departments as needed to ensure smooth operations and effective communication.

Administrative Coordinator                                                                          Jan 2012 – Oct 2013

COP18/CPM8 United Nation, Doha, Qatar

• Attend to several United Nation Delegates via phone & emails.
• Operates multi-line telephone system, take accurate messages and transfer telephone calls to the appropriate person in an efficient manner.
• Coordinate with Asst. Manager of Admin and IT Administrator with regards to the needs of other divisions.
• Handling admin support jobs as assigned by Sr. Admin. Officer.
• Stamp and receive all incoming mails and record serially in the register log and assign numbers.
• Allocate the incoming mail to concerned personnel and distribute accordingly.
• Assisting visa section regarding delegate's visa concern.
• Filing of letters/documents, training courses and invitations.
• Send faxes and make photocopies as required. 

Administrator                                                                                               Feb 2006 – Nov 2010

Jenesis-Lyn Enterprises, Philippines

• Manage and oversee administrative functions and staff members.
• Maintain and organize records, files, and other important documents.
• Manage and distribute incoming and outgoing correspondence, including email and physical mail.
• Respond to inquiries and requests from employees, clients, and other stakeholders.
• Coordinate and schedule meetings, appointments, and other events
• Monitor and manage office supplies, equipment, and facilities.
• Prepare and distribute reports and presentations as needed.
• Develop and maintain positive relationships with internal and external stakeholders.
• Ensure compliance with relevant laws, regulations, and company policies.
• Identify and address issues and opportunities for improvement within the organization.

• Certificate– International Document Control Management, 16th June 2021
• Certificate - Essentials of Document Control Management, 16th June 2021
• Certificate- Practical Document Control Management, 16th June 2021
• Certificate – First Aid Course, DISS 2017, Doha Qatar 
• Certificate – Professional Secretarial & Administration Skills Course, 2015, Doha Qatar
• Certificate – Volunteer (Historical Event), COP18/CMP4, UN Conference, 2012, Doha Qatar