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    Personal Assistant - Doha, دولة قطر - Power International Holding Qatar

    Power International Holding Qatar
    Power International Holding Qatar Doha, دولة قطر

    منذ أسبوع

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    وصف

    Ensures to remain professional andapproachable at all times, provide excellent customer service toall visitors and act as a face of the organization to increaseorganization branding internally andexternally.

    Maintains a scheduler to helporganize appointments with the immediate superior and givenecessary advice / reminder on daily basis and ensure criticalmeetings are not missed.

    Checks admission ofguests without appointments to the immediate superior on dailybasis.

    Maintains a log of visitors andappointments for easy reference on a dailybasis.

    Ensures to appear and act in aprofessional and pleasant manner with all visitors and score 90% ormore in random performance surveys conducted by the departmenthead.

    2. Correspondence and InformationManagement

    Ensures to confidentially andaccurately distribute, record or file correspondences, calls orqueries at all times to ensure efficient traceability of alldocuments handled in the direct supervisor'soffice.

    Ensures that documents for the departmentare distributed to the concerned personnel on a timely manner on adaily basis.

    Ensures that documents for theimmediate superior are properly screened / and organized in thesignature file on daily basis.

    Records alldistributed documents and monitor actions taken for correspondencethat require reply on a daily basis.

    Advises theimmediate superior for any documents / matters that requireimmediate attention on daily basis.

    Ensures toscreen and forward approved calls to the direct supervisor on dailybasis.

    Monitors all documents coming in orleaving the department in compliance to the quality managementsystem at all times.

    Ensures proper disseminationof mails to the department on dailybasis.

    Ensures that couriers / packages aredelivered / received on timely manner

    3.Preparing communication/researchmaterials

    Ensures to collate data or to prepareprofessional reports, memos or presentations as and when requestedby the immediate superior within the established time frame withminimal errors

    Ensures to compile data, prepareerror free reports or collate data for consideration andpresentation by immediate superior as and when required within theset deadline.

    Prepares accurate andwell-presented correspondence on dailybasis.

    Ensures that required correspondence issubmitted for signature / approval within one day from receipt ofinstruction.

    Submits all required reports on thetime required.

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